APTEA (Administrative Professional and Technical Employee Association) Seeking Administrator

APTEA is looking for administrative and/or special project support for the APTEA board of Directors. Administrative, Professional and Technical Employees Association (APTEA) is a not-for profit association registered in the Province of Alberta made up of City of Calgary employees that are management exempt. It has existed for 73 years. There are up to 9 elected board members (President, Vice-President, Secretary, Treasurer, and 5 Directors at Large). We currently have a full active executive board. There are approximately 450 members (420 active members, 15 retired/lifetime members, 15 onhold/leave members) with membership being optional for all exempt City employees (approximately 2,500 exempt employees).

Location: Calgary/ Work could be completed remotely with expected attendance (remote optional) at 12 board meeting a year, and the annual general meeting (in person)

Key Information:
  • Estimated total annual hours required for the position: Approximately 10-15 hours a month with more around AGM (within 90 days of September 30th year-end – usually November)
  • Estimated Remuneration: Under $15,000 per year and maximum $20,000 per year.
  • Anticipated Start Date: By March 1, 2024
  • All interested parties please apply to: [email protected]
Key Responsibilities:
  • Attend board meetings and prepare agenda (12 per year)
  • Communication support (updating website, answer member emails, administration of member benefit – BOOM Group, emails about events/AGM)
  • Intake of new members (receive form, provide deduction information to City payroll, add new member to lists, and welcome email)
  • Annual AGM coordination (present location options to board, catering, registration, audio visual coordination)
  • Assist onboard new executive board members
  • Liaise with corporation on membership changes monthly
  • Maintain/Submit Alberta not-for-profit annual registration
Not required:
  • Accounting services – books managed by board treasurer
    • The association receives funds from The City of Calgary of $4 per member per paycheck
  • Creation of new website, which is really required but a separate project is in the works Home – APTEA
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